Introductory Microsoft Access 2016 Training Courses

Aims of the Introductory Access 2016 course

This course aims to introduce delegates with little or no understanding of the Microsoft Access 2016 software to the basic features of the package.

Course Objectives

On completion of the course delegates should understand and be able to accomplish basic operations associated with developing, formatting and using an MS Access database. They should also be able to create and use tables and forms, and be able to retrieve information from a database using queries and reports.

The course is of one day's duration.

How the course is run

This instructor-led course has a hands-on approach, with plenty of opportunity for delegates to practise the new skills they learn at the computer.

Pre-requisites

Delegates attending the course should preferably have a basic understanding of the Windows environment and use of the keyboard and mouse.

MS Access Database Concepts

• Understanding what a database is
• Understanding how a database is organised in terms of tables, records, fields and with field data types, field properties
• Understanding what a primary key is
• Understanding what an index is
• Understanding the purpose of relating tables in a database
• Understanding the importance of setting rules to ensure relationships between tables are valid

First Steps with Access 2016 Databases

• Opening and closing Access 2016
• The Getting Started with Microsoft Access dialog box
• Opening an existing Access database
• Creating a new Access database
• Viewing the Access 2016 window
• The Navigation Pane
• Saving a database to a location on a drive
• Using available Help functions
• Closing an Access 2016 database

Adjusting Settings

• Changing between view modes in a table, form, report
• Working with toolbars

Tables

• Creating and saving a table and specifying fields with their data types
• Table templates
• Adding and deleting records in a table
• Adding a field to an existing table
• The Field List pane
• Field Templates
• Adding and modifying data in a record
• Deleting data in a record
• Using the undo command
• Navigating within a table to next record, previous record, first record, last record, specific record
• Deleting a table
• Saving and closing a table
• Defining a primary key
• Indexing a field with and without duplicates
• Changing field format attributes such as: field size, number format, date format
• Understanding consequences of changing field size attributes in a table
• Creating a simple validation rule for number, text, date/time, currency
• Changing column widths in a table
• Moving a column within a table

Table Relationships

• Creating a one-to-one, one-to-many relationship between tables
• Deleting relationships between tables
• Applying rules to relationships such that fields that join tables are not deleted as long as links to another table exist

Forms

• Opening a form
• Creating and saving a form
• Creating a form using the Form Wizard
• Using a form to enter, modify and delete records
• Navigating to next record, previous record, first record, last record, specific record using form display
• Adding and modifying text in form headers and footers
• Deleting a form
• Saving and closing a form

Searching and filtering

• Using the search command for a specific word, number, date in a field
• Applying a filter to a table or form
• Removing a filter from a table or form

Queries

• Creating a saving a query using specific search criteria
• Adding a criteria to a query using the operators <, <=, >, >=, = <>, AND, OR
• Editing a query by adding or removing criteria
• Editing a query by adding, removing, moving, hiding, unhiding fields
• Running a query
• Deleting a query
• Saving and closing a query

Sorting records

• Sorting data in a table, form or query output in ascending, descending, numeric and alphabetical order

Reports

• Creating and saving a report based on a table or query
• Changing arrangement of data fields and headings within a report layout
• Grouping data under a specific field in a report in ascending or descending order
• Presenting specific fields in a grouped report by sum, minimum, maximum, average, count, at appropriate break points
• Adding and modifying text in report headers and footers
• Deleting a report
• Saving and closing a report

Preparing outputs

• Previewing tables, forms and reports
• Changing report orientation: portrait, landscape. Changing paper size
• Print a page, selected records, a complete table
• Print all records or specific pages using form layout
• Printing the results of a query
• Printing a report or specific pages in a report